Associate Director of Parent Philanthropy

Job Title: Associate Director of Parent Philanthropy & Special Gifts 
Job ID: 60356 
Location: Cal Poly Pomona 
Full Time
Type of Appointment: Full Time, Management (MPP I)
Salary Range:  Commensurate with Qualifications and Experience 
Recruitment Closing Date:  Open Until Filled 
First Review of Applications:  August 7, 2017
REQUIRED (All candidates must submit the following)
The Division of University Advancement is one of five current central divisions of the university whose primary purpose is to enhance the private support of the university. As a main component of the division, University Development develops programs, events, and activities to stimulate the involvement and interest of an ever-growing donor base of alumni, parents, current donors, friends, industry, foundation and corporate prospects. Annual Giving focuses on current giving opportunities by soliciting and cultivating alumni, parents, and current students of the university. Methods of solicitation include telemarketing, direct mail, personal solicitation, web and email approaches, and other direct outreach methods and campaigns.
The Associate Director of Parent Philanthropy & Special Gifts manages, develops and implements processes and strategies for the annual solicitation of donors and prospective donors at the $3,000-$5,000 gift range or more over 3-5 years.  Solicitation activities are primarily focused on personal visits. In alignment with University Advancement priorities, the Associate Director will not only solicit Leadership Annual Fund gifts through one-on-one visits with known prospects, he or she will execute discovery visits to qualify prospects for further engagement.  The incumbent does phone solicitations when personal visits are not an option, and conducts phone solicitations to prospects who were unable to be personally reached and existing donors requiring reminder calls at the end of the calendar and fiscal year.  The incumbent is responsible for meeting established goals for:
  • Number of in-person visits
  • Number of visit attempts
  • Number of in-person solicitations
  • Number of referrals of prospects to the major gifts program
The incumbent schedules local and out-of-town personal visits in an effort to encourage prospects' leadership support of the Annual Fund; documents all personal visits and appropriate phone and email contacts in the database; ensures all next steps, pledges, and recommended actions are recorded and follow-up appropriately; travels locally and across the state and nation to meet with various constituencies; manages appointments with donors and prospects, including evenings and weekends as needed; and attends conferences, seminars and trainings and various off-campus events. (Travels up to 75% of the time.)  The incumbent identifies matching gift donors for 36-hour Giving Day campaign, and solicit for gifts before and during the campaign; manages, develops and implements leadership annual giving volunteer group for parents and alumni; consults with the Director of Donor Relations and Stewardship on developing ways to recognize Annual Fund donors, encourage continued support, and grow membership in the leadership giving societies; helps manage the Annual Fund staff to develop effective messages and materials relating to leadership-level giving; and performs other duties as assigned.
Bachelor's degree AND a minimum of three (3) years of experience in development/annual giving or equivalent; excellent oral and written communications skills with demonstrated experience in personally soliciting gifts; outstanding initiative, work organization and time management skills, willingness to work evenings and weekends; travel up to 75% of the time; ability to work effectively in a team environment with a mix of faculty, parents, alumni and staff colleagues; and excellent interpersonal skills are required.  Knowledge of modern data management practices and techniques, including models of analysis that lead to effective decision making on behalf of the program; ability to drive to donor and prospect visits, conferences, seminars, training, and various off-campus events; and the ability to travel locally and across the state and nation to meet with various constituencies.   The candidate must possess a valid CA driver's license, have valid insurance, and submit paperwork to participate in the DMV Pull Notification program.
Higher education development experience; knowledge of annual giving campaigns and individual giving programs such as direct mail, Phonathon, and personal solicitation programs; and experience in initiating and securing the high volume of development visits is preferred.
A background check must satisfactorily be completed before a candidate can be offered this position.  Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position.  The background check consists of the following:  Employment verification, education verification, reference checks, and checks of the following systems and databases:  National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry.  
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at
Effective September 1, 2017, the Cal Poly Pomona campus will become a smoke-free campus. Please refer to the link below for policy information. 
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position is currently on the List of Conflict of Interest Designated Positions for Cal Poly Pomona. This requires the filing of a statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every two years thereafter. Visit the Conflict of Interest webpage for additional information:
Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.