As a member of the development team, the Development Coordinator will contribute to a vigorous program, building constituencies at all levels to obtain support from corporations and individual donors. The Development Coordinator is responsible for maintaining donor data, facilitating donor communications, ensuring accurate gift processing and donor recognition, and conducting donor research to further develop the organization’s support base. The Development Coordinator will represent the organization at various events and activities, and must be passionate about community service and aiding at-risk children and able to articulate that passion in a manner that inspires others.
The Development Coordinator will work cooperatively with the staff of Children’s Fund under the direction of the Director of Development. Specific duties include, but are not limited to:
- Manage the organization’s donor data, including gift processing, tracking activities in donor files, donor research, developing prospect lists, and providing reports as requested. Ensure consistent and accurate updating of volunteer and donor constituent records on an ongoing basis.
- Provide support for proposal writing and other needs as they arise related to all types of annual giving, including individual, corporate, and foundation solicitations. Assist in grant research and manage the tracking of grant submissions and compliance report deadlines.
- Oversee all development-related correspondence and mailings, including personalized acknowledgement letters for all gifts received in a timely and accurate fashion.
- Assist with Children’s Fund’s annual giving program, including data analysis, segmentation, reporting, and managing correspondence. Review and evaluate the program in coordination with appropriate staff, proactively recommending systems enhancements and improvements.
- Manage the moves management tracking, specifically for leadership gift levels and other major gift donors/prospects.
- In conjunction with the Director of Development and/or Associate Director of Development, coordinate the organization’s direct mail program, including the development of strategies, list acquisition, appeal letters, program analysis, etc.
- Contribute to the development of cultivation and solicitation collateral material.
- Manage the volunteer program, including but not limited to, the on-boarding process of volunteers, tracking volunteer hours, communicating volunteer opportunities and coordinating volunteer needs with pertinent staff, and ensuring volunteers receive instruction and recognition. Coordinate process for solicitation and procurement of In-Kind donations, and oversee the acknowledgement of In-Kind donations with appropriate staff.
- Provide support for the President’s Society, including communications, renewals, and activities.
- In conjunction with Director of Development and/or event coordinator, assist with the coordination and management of the logistical details of fundraising events (i.e.: annual golf tournament, donor recognition, etc.), work closely with appropriate staff to establish event goals, objectives, implementation plans, timelines, including procurement of catering, rentals, vendors, etc. to ensure successful events.
- Manage special event invitation lists, including updating donor database specific to events to track donors, participants and response results, etc. for each event.
- Other tasks and special projects as assigned by the President/CEO or Director of Development
- Maintain the confidentiality of the organization and the people we serve.
- Organizational skills, paying strong attention to detail and working with a sense of urgency.Written and verbal communications skills.
- Interpersonal skills; a strong donor relations background is preferred.
- Demonstrated ability to think critically and make decisions on behalf of an organization.
- Planning and project management skills.
- Experience in dealing with matters of extreme confidentiality, consistently in a friendly and professional manner.
- Ability to successfully handle multiple simultaneous deadlines, set priorities, and develop innovative recommendations and solutions to problems.
- Proactive self-starter needing minimum supervision.
- Proficiency in office-related software (Outlook, Word, Excel, PowerPoint), typing skills and other general office knowledge.
- Experience with donor database management software programs including but not limited to, the ability to record donations, generate acknowledgements, gift receipts, design and run reports, database maintenance, coding, tracking, data input and output.
- Strong understanding of fundraising methods and principles preferred.
- Demonstrated experience working with volunteers and volunteer programs.
- A four-year college degree or comparable experience preferred.
Physical Requirements and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to remain in stationary position (sit or stand) two-thirds of the day or more.
- Occasional travel to various locations and events within and outside the county, and typically via automobile is required. Mobility is required to attend meetings and events.
- Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter, or calculator and to operate standard office equipment.
- The position occasionally bends, stoops, reaches, pushes, and pulls drawers, to retrieve and file information. Frequently moves/transports various pieces of merchandise weighing typically less than 40 pounds across warehouse for various donation drives and event needs.
- Employees must be able to maintain a good attendance record.
- Employees work primarily in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to physical hazards. Occasionally employees will be required to work in a warehouse environment with exposure to marked changes in outside temperature.
The Children’s Fund is a 501(c)3 non-profit organization created to serve at-risk children in San Bernardino County. Children’s Fund mission is giving our vulnerable children support, opportunity and hope by breaking destructive cycles through community partnerships.
Formed in 1986, the Children’s Fund operates under a public/private partnership with the County of San Bernardino, who provides the organization’s administrative overhead. Because of this unique structure, the Children’s Fund has the distinct opportunity to ensure that donations directly serve this vulnerable youth population. Since 1986, Children’s Fund has had the privilege of assisting more than 1.5 million at-risk children throughout our communities. This has taken place under the guidance of a board of directors comprising innovative business and community leaders from all over Southern California with a shared commitment to impact the lives of these children and renew their hope for a vibrant future.
Applications will be accepted on an on-going basis. First review of complete application packets* will be on August 10, 2018.
* A complete application packet consists of this application, a cover letter and resume. Please send a complete application packet to Beth Spalding at Beth@childrensfund.org. For more information, contact Beth Spalding at 909-379-0000 or Beth@childrensfund.org.